Correspondence
Job search correspondence may be the first impression you create for a potential employer. Take great care with your written contact. The goal of an application letter is to generate further interest and secure an interview.
Tips for appropriate correspondence and contact:
Research the organization to which you are applying and include in your letter examples of skills and accomplishments that will be relevant to the organization.
Generate your letters on a computer. Computers facilitate neatness in hard copy formats, as well as conveying that you know how to use technology at the basic office level. Computer-generated letters can be easily copied, archived, reprinted or transmitted electronically.
Clearly state your purpose in the first paragraph. If your letter is a cover letter for an application, refer to the job posting or opening by name and include the source of your information about the job opening.
In the second and third paragraphs, highlight your qualifications for the job, and provide examples of relevant experience and accomplishments. Refer to your enclosed résumé.
In the fourth and last paragraph, invite the contact to call you with questions and, if an application, to set up an interview. Provide phone numbers where you can be reached.
Lastly, thank the contact for their consideration.
Submit the correspondence by mail or email, or both, based on the stated preferences of the contact. If not indicated, inquire about preferences. If no chance to inquire, and you have both addresses, submit both, noting in each form of correspondence that you are submitting via the other as well, for the contact's convenience.
Submit attachments in PDF format. If attaching a resume, attach in a PDF version of a formatted document, but also a text only version following the body of the letter. Some employers may not be able to receive attachments.
Be professional in all your correspondence and contact. Make sure your email address reflects a professional image. Change answering machine messages to straightforward and professional content.
Ensure that anyone who can and will take messages for you will do so in a professional and reliable manner.
Other types of correspondence include prospecting, networking, thank you, acceptance, withdrawal, and offer rejection letters.
More web sites about correspondence and résumés.
The Next Task: Interview Preparation.
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This page was last updated Thursday, 15-May-2008 16:16:26 EDT.
Questions or comments?
Email career_services@wright.edu