Frequently Asked Questions
Questions Frequently Asked By Supervisors
Do I have to advertise my job opening?
Affirmative Action requires that all Student Employment positions are posted through Career Services for at least five business days before a student is hired. Equal opportunity must be provided to all students at Wright State University.
How do I post a job opening?
If this is a new position in the department, the job must first be approved by Student Employment.
If the job has already been approved, a supervisor must complete a Student Employment Job Posting Form. This form is available online.
A copy should be printed out and kept for the supervisor's record before submitting to Career Services.
Student Employment job postings are posted on the job board located outside Career Services, E334 Student Union, and on The Wright Search, a job posting database on the Career Services Web page. Job postings may be viewed using the 'guest' log in on The Wright Search.
A job posting remains posted until the supervisor contacts Student Employment to have it removed.
How do I get a position description approved?
Class I, II and III positions are approved by the Student Employment Coordinator. Submit a detailed position description to Student Employment, E334 Student Union, or email the detailed position description to the Student Employment Coordinator, connie.nunamaker@wright.edu, to be approved. In the position description, include the duties, responsibilities, knowledge and the amount of supervision.
Class VI positions are approved and signed by the Dean or Vice President over the division. Student Employment must have the approved and signed position description before the job can be posted, and before a student employee may begin working in the position.
The Position Description Form is available online.
Where do I get a blank Authorization Form?
Authorization Forms are available online.
Where do I get a packet of forms for a new student employee on campus?
New student employee packets are available online, on the Student Employment Forms page of the Career Services Web site. Supervisors select the appropriate form based on the type of employee: first time student employee; international student employee; previously employed student employee; or summer employee.
Lake Campus: Students may contact the department supervisor or Sandy Gilbert, Student Services Office, 119 Dwyer Hall.
How do I terminate a student employee?
To terminate a student employee, a supervisor must use one of two methods:
- complete and submit a Termination Form, or
- email the Student Employment Coordinator, Connie Nunamaker at connie.nunamaker@wright.edu.
Lake Campus: Email Sandy Gilbert at sandy.gilbert@wright.edu.
General Questions
Who can work on campus?
Any student who is currently registered for at least 6 credit hours at the undergraduate level or at least 4 credit hours at the graduate level is eligible to work on campus.
Where can I work on campus?
Some employers are:
- Communications Department,
- Chemistry Department,
- Women's Center,
- Bolinga Center,
- Disability Services,
- University Libraries,
- President's Office,
- Physical Plant,
- Bursar's Office,
- Guardian,
- Nutter Center,
- Sign Shop,
- Teacher Education,
- Nursing,
- CATS,
- Vice President for Student Affairs,
- Institutional Research.
There are many more employers on campus. If a student is interested in working for a specific department, the student should ask if there are student employment positions available.
How do I find out what jobs are available on campus?
Available student employment jobs are posted on the Career Services web page.
Lake Campus: Students may visit the Student Services Office, 170B Dwyer Hall and request an application.
How do I apply for an on campus job?
Students can visit or call the department posting a job opening to ask for an interview. Once a job is secured, the new supervisor will assist the student in filling out the employment forms.
Bring documentation! Supervisors will need to verify identity and eligibility to work in the U.S. with acceptable documentation.
The Federal government provides a list of acceptable documents needed for completing the I-9 form. For a list of acceptable documents, opening in a separate window, refer to the fourth page of the I-9 online document:
I-9 online at U.S Citizenship and Immigration Services
International students must also bring their passport; I-94; I-20; an original Social Security card or a letter verifying their application for a Social Security number; and a copy of their email verification of Work Authorization from the University Center for International Education (UCIE).
Supervisors will instruct students to go to Student Employment in Career Services, E334 Student Union , to complete the processing for student employment. Students may begin work after the processing is completed.
How can I find out about job opportunities off campus?
Students may work off campus through the Job Location and Development (JLD), Contract, and Community Service programs.
Information about Off Campus Employment Programs
Job postings are available on the Career Services Web page.
Students may refer to the information in the job posting and apply directly with the contact person listed for any position of interest.
How many hours am I permitted to work per week?
Students working on campus may work 20 hours per week when classes are in session, 30 hours during finals week (U.S. citizens only), and 40 hours per week during breaks. Students with a GPA of 3.0 or higher and U.S. citizenship may work 30 hours per week when classes are in session.
Do I need to be registered for classes when I work during a break between quarters?
To be eligible to work during any break, a student employee must be registered for the upcoming quarter. Undergraduate students must be registered for at least 6 credit hours, and graduate students must be registered for at least 4 credit hours.
How much will I be paid?
Hourly rate of pay will be determined by the new supervisor. Starting wages range from $7.30 to $9.15 per hour.
What is Federal Work Study?
Federal Work Study (FWS) is a type of financial aid awarded to a student by the Office of Financial Aid. The Federal Work-Study Program allows undergraduate and graduate students with financial need, enrolled at least half time, to earn money at an on campus or off campus job to help pay for their educational expenses.
In the Federal Work Study Program, the employer must pay 25% of the student's wages, and the federal government will subsidize the remaining 75% of the student's wages.
In the Ohio Reads program, the government subsidizes 100% of the student's wages.
In regular student employment positions that are not part of the Federal Work Study Program, the employing department pays 100% of the student's wages.
Lake Campus: Students who have been awarded work study may only use the aid in on-campus jobs.
Do I have to have Federal Work Study to work on campus?
While some departments on campus hire only students who have Federal Work Study, many others will hire students who do not have FWS. Check the job postings on our bulletin boards on the Career Services Web page to see the specific requirements for each job posted.
Students with work study may apply for jobs labeled work study or regular. Students that do not have work study are only eligible for jobs labeled regular.
Lake Campus: Students who have not been awarded work study may apply for any job not designated as work study only.
How do I apply for Federal Work Study?
More information on how to apply for Federal Work Study is available on the Financial Aid Web site. Students may also contact the Financial Aid, E136 Student Union, (937) 775-5721.
Lake Campus: Contact Financial Aid Office, 170B Dwyer Hall, (419) 586-0336 or 8336.
How do I know if I was awarded Federal Work Study, and if so, how much?
Students may contact Student Employment at (937) 775-2556, or Financial Aid at (937) 775-5721.
Lake Campus: Students may contact Financial Aid/Student Employment Office, 170B Dwyer Hall, (419) 586-0336 or 8336.
How do I find out what my work study balance is?
A student can determine his/her work study balance by contacting Student Employment at 937.775.2556.
Lake Campus: Students may contact Financial Aid/Student Employment Office, 170B Dwyer Hall, (419) 586-0336 or 8336.
What happens if I run out of work study funds?
If a student is in a work study position and uses the entire work study amount awarded, the student may continue to work in the position if the employing department agrees to pay 100% of the student's wages.
What type of paperwork do I need to complete before I start working?
If a student has worked on campus before, the only form that the student needs to complete is the Student Employment Authorization Form, which should be provided by the employing department. Students may be asked to complete additional forms at Career Services.
If a student has never worked on campus, the student must complete a packet of forms for new employees, which are available online.
International students must meet additional requirements. Review the details as described on the Forms and Documents page:
Forms and Documents for Student Employees
When do I get paid?
Please refer to the Pay Period Schedule. The link to the Pay Period Schedule opens in a separate window.
Where do I pick up a paycheck if I do not have direct deposit?
A student that has not enrolled in direct deposit may pick up the first paycheck in Payroll, 301B University Hall. The student must have a picture ID. All other paychecks will be mailed to the student's permanent address.
Lake Campus: Students must enroll in direct deposit.
What is a routing number and how can I find out what mine is?
For direct deposit purposes, each student employee must provide a routing number for their bank. This 9-digit number is required by Payroll for electronic transfer purposes. Most checks have the routing number printed on the lower left-hand corner; or a student can call the bank for the number.
How do I find out the amount of my direct deposit?
Student pay advices are available through WINGS Express. Students may login and view current and past pay advices with a U-ID number and PIN.
International Student Questions
Can I work on campus without a Social Security number?
Yes, an international student can work on campus without a Social Security number. However, the student must first provide proof that he or she has applied for a Social Security number.
How do I get a Social Security number?
The hiring department must write a letter confirming your job position on campus. The letter must then be taken to the Social Security office to apply for a Social Security card. The Social Security office will provide a receipt of application. The receipt will be the proof that the student has applied for the Social Security number.
Locate the Social Security Office nearest you:
Social Security Online Locator
What type of paperwork do I need to submit after I obtain a job on campus?
An international student that has never worked on campus will need to submit a packet of forms, including a Student Employment Authorization Form, to Student Employment in Career Services, E334 Student Union.
Before the packet can be submitted to Student Employment, the completed Student Employment Authorization Form must be presented to University Center for International Education (UCIE), E190 Student Union, to apply for Work Authorization.
Once UCIE has emailed verification of Work Authorization, print a copy of the email, add it to the packet of required forms, and bring the packet of completed forms to Student Employment, E334 Student Union, for processing.
The required Student Employment forms are available online:
Forms and Documents for Student Employees
If an international student has not worked on campus for a period of 30 days or longer, a new verification of Work Authorization must be obtained from UCIE and submitted to Student Employment. If an international student has worked on campus within the last 30 days, the student needs to complete and submit only the Student Employment Authorization Form to Student Employment.
Can I work more than 20 hours on campus if my cumulative GPA is 3.0 or higher?
International students are permitted to work only 20 hours per week while classes are in session, and during finals week.
Can I work 40 hours per week during breaks?
An international student may work 40 hours per week during breaks, if the student employee is registered for courses for the upcoming quarter. Undergraduates must be registered for 6 credit hours, and graduate students must be registered for 4 credit hours. During Summer quarter, international students may work 40 hours per week if they are not considered a full-time registered student by the Registrar's Office.
If I have a graduate assistantship, can I also work as a student employee through Student Employment?
International students are permitted to work a total of 20 hours per week when classes are in session in all on campus jobs combined. If the graduate assistantship is for 20 hours per week, then an international student cannot work through Student Employment.
Do you have a question that is not answered here?
Please contact Student Employment, E334 Student Union , 937.775.2556.
© 2008 Wright State University
This page was last updated Wednesday, 17-Jun-2009 13:12:53 EDT.
Questions or comments?
Email career_services@wright.edu